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How to Export Data in Outlook 2016 for Mac

For Email Exchange accounts with Outlook set up on a Mac platform, you have the option to move your mailbox items like Emails, Calendars, Contacts, and Tasks by Exporting Data in Outlook and save it as a .olm file type for Mac platform. Exporting Data is useful when you are migrating and needs to restore files to the latest version of Outlook.

You can also visit this linked guide if you are Exporting Data in Outlook 2016 desktop for Windows. Otherwise, read through this article to learn how to Export Data in Outlook 2016 for Mac.

How to Export Data in Outlook 2016 for Mac

In this guide, we recommend saving the file as .olm file type as a compatible format on a Mac platform. Follow the steps below to export your data in Outlook.

Step 1. Open Outlook 2016 on your Mac desktop.
Step 2. Go to the Tools tab, then click the Export ribbon option at the top.
how to export data on outlook mac mail
Step 3. Select the folders you wish to export from Outlook, in a .olm format, then click the Continue button.
how to export data on outlook mac mail select folders to export
Step 4. Enter the name of the file and choose the location of the file you wish to save in your computer, then click Save.
how to export data on outlook mac mail select file type
Step 5. A confirmation message window will appear that the export process is complete. Click the Finish button.
confirmation window export data on outlook for mac is complete

The next logical step is to import the exported data file in Outlook 2016 for Mac.

Important: If you are importing data to a Windows platform, we recommend to convert the .olm data file to a .pst data file type for it to work. Read through this guide to learn how to import data in Outlook 2016 or you can visit our complete list on how to Back up in Outlook in this linked guide.

Please let us know if you need further assistance or if you have any questions. We'd love to help!

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