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How to export data in Outlook 2010

If you want to create a backup of your email data or are upgrading to a newer version of Outlook, you can follow this guide to export your data.

When you export data from Outlook, the original items are copied to the export file, but are not removed from the current folder. You can export to many different file types, including PST files and delimited text files.

Export data in Outlook 2010

You can export data in Outlook 2010 by doing the following:

Step 1. Open Outlook.
Step 2. Click File and select Open, then click Import/Export.
  how to export data in Outlook 2010 step 2
Step 3. Click on Export to a file, then click Next.
  how to export data in Outlook 2010 step 3
Step 4. Select Outlook Data File (.pst), then click Next.
  how to export data in Outlook 2010 step 4
Step 5. Select the folder you want to export, then click Next.
  how to export data in Outlook 2010 step 5
Step 6. Choose a filename you want to use for the exported data. Click Finish.
  how to export data in Outlook 2010 step 6
Step 7. Add a password if needed. Alternatively, you can leave it blank. Click OK.
  how to export data in Outlook 2010 step 7

Note: To be extra safe and to ensure the local .pst file is not corrupted, it is recommended to perform the task while using Outlook in Web Access, to ensure that the actual data from the server is being exported.

For importing your data files see How to import data in Outlook 2010.

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